Client management for solo instructors
Teach the class. Skip the spreadsheet.
Clients, check-ins, session packs and payments in one calm app on your phone. Nobody takes a cut of what you earn, and the admin is done before you leave the room.
The problem
The admin after every class
Attendance on paper. Payments in Excel. “How many sessions do I have left?” texts at 11pm.
You became an instructor to teach, not to spend your evenings doing bookkeeping.
And the clients you lose are the ones you never notice going: the pack that quietly ran out six weeks ago, the person who did not book again and never said why.
The client card
Two questions, already answered
How many sessions has she got left? How long does his plan run, and what is it earning per class? Open the client and both answers are already there, counted from the session packs you sold and the check-ins you took. Nothing to type, nothing to reconcile.
Get the app
Your week
The week ahead, already laid out
Your class schedule for the week ahead: every class, its time and who's coming. A dot marks the days you teach, and a gold one flags a payment still owed, so you walk in already knowing.
Get the appWhatsApp payment reminders
Never chase a payment again
When a pack runs low or a plan is about to end, Ritmo Planner drafts the reminder for you. One tap sends it on WhatsApp, where your clients already are, so the renewal happens before the last class, not after it.
Get the appThe numbers
Your month, counted for you
Money in, costs out, classes taught and who actually turned up, all added up as you teach. Your income as a self-employed instructor, ready to export for your accountant, with no month-end spreadsheet.
Get the appWhy instructors
choose Ritmo Planner
Made for one person running their own classes, not a studio platform you have to configure first.
No cut of your earnings
No transaction fees, ever. Ritmo Planner doesn't handle your money, so the full amount goes to you, the way it does today.
Runs on the phone in your bag
Check someone in, sell a pack or send a reminder between classes. No laptop, no desk, no evening catch-up.
Pricing
Start free. Pay when you grow
The whole daily routine is free. Plans are priced on how many active clients you have, never on what you earn. No setup fee, no per-class charge, no contract.
Free
€0/year
Everything you need to run your classes.
Up to 15 active clients
- Planner and one-tap check-ins
- Session packs, memberships and payments
- Ready-made WhatsApp reminders
- This week's earnings
- This week's PDF earnings report
- One-off expenses
- Not included: Your own reminder messages
- Not included: Earnings beyond this week
- Not included: Recurring bills and profit after expenses
- Not included: Calendar sync
Pro
Most popular€59.99/year
€5.00 a month, billed yearly
For a growing client list.
Up to 50 active clients
- Planner and one-tap check-ins
- Session packs, memberships and payments
- Ready-made WhatsApp reminders
- Your own reminder messages
- Earnings for any period
- PDF earnings reports for any period
- One-off and recurring expenses, with profit
- Sessions synced to your phone's calendar
Pro Unlimited
€109.99/year
€9.17 a month, billed yearly
For a full timetable.
Unlimited active clients
- Planner and one-tap check-ins
- Session packs, memberships and payments
- Ready-made WhatsApp reminders
- Your own reminder messages
- Earnings for any period
- PDF earnings reports for any period
- One-off and recurring expenses, with profit
- Sessions synced to your phone's calendar
Prices in euros, and the App Store charges in your local currency. Cancel anytime from your phone.
Questions,
Answered
Everything you need to know before switching your classes over to Ritmo Planner.
Ritmo Planner is a client planner for independent fitness and dance instructors. It keeps your clients, sessions, packs and subscriptions in one place, so after class you tap once instead of updating a spreadsheet. Built for people who teach solo: dance teachers, yoga teachers, Pilates instructors, personal trainers.
No. Ritmo Planner doesn't process payments, so there's nothing to take a percentage of. Your clients pay you directly, by cash, transfer or however you work today, and the app records it.
You set the thresholds, for example 2 sessions left on a pack, or 1 week before a subscription ends. Ritmo Planner watches your client list and flags anyone who crosses them. One tap opens a ready-to-send WhatsApp message, so nobody quietly lapses because you were busy teaching.
Yes, both. Session packs (punch cards, class cards) count down automatically as clients attend, and you can see at a glance which ones are about to run out. Subscriptions get a timeline view, so you always know who is active, who is expiring, and who needs a renewal conversation.
Yes. Ritmo Planner shows your earnings, client growth and subscription value as clear charts. When you need it on paper, for your accountant or your own peace of mind, you can export a print-ready earnings report straight from the app.
Import them from your phone contacts in bulk. Bringing over 20 to 30 clients takes a couple of minutes, not an evening of typing. You only import the people you choose, and Ritmo Planner never touches the rest of your address book.
Your data is stored in Europe and Ritmo Planner is built by a Swiss company under Swiss law, one of the strictest privacy frameworks in the world. Your client list is your business, and it stays yours. Full details are in our Privacy Policy.
Free for up to 15 active clients, with the planner, check-ins, packs, reminders, this week's earnings and one-off expenses. Pro is €6.99 a month for up to 50 clients and adds earnings for any period, profit after recurring bills, your own reminder messages and calendar sync. Pro Unlimited is €12.99 a month with no client limit. Paying yearly saves 28%, and you can cancel anytime.
Ritmo Planner is on the App Store for iPhone now. The Android app is on its way: tap Google Play, leave your email, and you'll hear from us the day it's out.
That's the whole point. Attendance, packs, renewals and earnings: everything you used to reconcile by hand after class happens in a few taps, on the phone that is already in your bag. No tab to keep open, no formula to fix.
Your next class starts admin-free
Download Ritmo Planner free on the App Store and run your next class from your phone. Android is coming soon.
- Free up to 15 clients
- No card to start
- No cut of what you earn